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When a Belgian employment contract ends, you as an employer need to:

• immediately complete a Dimona OUT in the online service Dimona to report that your employee is leaving your employment.
• provide the necessary information to the NSSO in the online service DmfA to enable the calculation of the remaining social security contributions.

To enable a correct follow-up by the Belgian social security, employers must submit two types of declaration for their employees. The first one is the immediate declaration (Dimona), and the second one is a quarterly reporting of executed work and salaries (DmfA).

In order to declare an employee, you will need their Social Security Identification Number (SSIN). If an employee does not have a SSIN yet, you can request one for them using BelgianIDpro.

If your employees are temporarily unable to work due to bad weather, lack of work, a technical accident or force majeure, you can apply for temporary unemployment for them. The employment contract is then temporarily suspended and your employees are entitled to unemployment benefits. The notification of temporary unemployment always has to be made electronically via the online service Temporary Unemployment or via Batch.

In case you want to employ staff in Belgium you must register as an employer with the National Social Security Office (NSSO) using the online service Wide. If you wish to appoint mandataries to support you with your administration, use the Mahis online service to mandate them.

A company may employ workers abroad to work on a temporary or part-time basis and remain subject to Belgian legislation. In that case, the company must comply with certain formalities.

Do you want to become self-employed? In that case, you will have to comply with some administrative formalities to secure social security.