Working Abroad (Wabro) - online service

Request a posting abroad under the ‘Posting request’ tab.

You can 1) start a request from scratch (New request), or 2) base your request on an existing one (Based on earlier request). In the latter case, you will be reusing existing data.

In this manual, we will show you how to make a request from scratch. To request a posting, you will fill out four screens. It is possible at each stage to go back to the previous screen by clicking ‘Précédent’, and to cancel your request by clicking ‘Annuler’.

Identifying the employee

Please note: you may only request a posting for a person who is in your employ during the entirety of the period you are requesting. The requested period of employment abroad must be covered by a Dimona declaration.

You can look up your employee based on their Social Security Identification Number (SSIN) or on their name.

Enter the SSIN in the field labelled ‘SSIN’ and click Search (Rechercher).

Alternatively, click ‘Choose the worker from the employer’s personnel directory’ for a name-based search. You can enter the family name or part of the family name (e.g. ‘por’ will find ‘Delporte’). The search is not case sensitive. Next, click Search (Rechercher) to find your employee.

A list of results is displayed. Select the person you want by clicking the small arrow button next to the employee’s personal data.

If the employee has a temporary address that differs from their home address, check the box ‘The temporary residence address is different from the usual residence’ and enter the temporary address under ‘Temporary residence address’.

Enter the following data:

• Street 
• Number 
• PO box – if applicable
• Postal code 
• City 
• Country 

Under ‘Company-worker relationship’, select the date the employee entered your service (Date of entry into service). You must also indicate whether or not you are an employer in the private sector.

When you are ready, click Next (Next).

Determining the place(s) of employment

Select the destination country in the ‘Pays’ dropdown. You can add another place by clicking Add place of employment (Add place of work).

Click Next (Next). You will now enter the details of the place(s) where the employee will be working.

Choose the location type in the Type dropdown:

• Region – if there is no fixed address in the other country
• Company 
• Construction site 
• Homebase – for aviation
• Inland vessel – for river shipping
• Ocean vessel – for maritime shipping

Depending on the location type, you will need to complete different screens.

Type: Region

Enter the name of the region in the Name field.

Now click on Add to add this place of work.

Type: Company (office work)

Complete the data:

• Company name (Name)
• Identification number
• Street 
• House number 
• PO box – if applicable
• Postal code 
• City

Now click on Add to add this place of work.

Type: Construction site

Complete the data:

• Name 
• Description / Street : you must enter either a description or a street to pinpoint the location of the construction site.
• House number 
• Postal code 
• City

Now click on Add  to add this place of work.

Type: Homebase (aviation)

Enter the name of the homebase.

Now click on Add to add this place of work.

Type: Inland vessel (river shipping)

Complete the data:

• Name of the boat 
• Registration number of the boat
• Harbour or river 

Now click on Add to add this place of work.

Type: Ocean vessel (maritime navigation)

Complete the data:

• Name 
• IMO number: the IMO number is a unique identification number assigned to the construction of a vessel with a gross tonnage of 100 tons or more. It consists of 7 digits.
• Are the activities being carried out in territorial waters or in a port? Choose Yes  or No.

Now click on Add to add this place of work.

Adding more than one place of employment

You can add another place of employment by clicking ‘Add place of work’.

When all places of employment have been detailed, move on to the next screen by clicking ‘Nextt’.

Documenting the period and work conditions

1. Enter the start date and end date of the posting.
2. Answer the questions with Yes or No :
   1. Has the employee been covered by Belgian social security in the 30 days preceding the posting? (Examples of people covered by the Belgian scheme: recipient of unemployment benefit, salaried worker employed by another employer, student, pensioner.)
   2. Has the employee entered into an (additional) employment contract with the host company abroad? (This is a real employment contract and not a document containing, for example, the practical terms of the mission.)
   3. Can the host company abroad unilaterally modify the employee’s base remuneration?
   4. Can the host company abroad dismiss the employee?
   5. Can the host company abroad take disciplinary measures against the employee? (Denying access to the workplace is not considered a disciplinary sanction in the context of this issue.)
   6. Will the employee you are posting be replacing another employee who was posted?
3. Optional: give a short description of the employee’s mission.
4. Indicate whether the employee wishes to receive the posting certificate in French, German or Dutch. You can choose only one.

When you have completed this screen, move to the next one by clicking ‘Next’.

Contact details and extra information

On this screen, you will enter the contact details of a person who can answer any questions the NSSO may have about the posting request.

Please complete the form with:

• Name 
• First name
• Company name 
• Street 
• Number
• PO box
• Postal code 
• City
• Country 
• Telephone
• Fax 
• E-mail 

In the ‘Remarks’ field, you may add any additional information to help the NSSO agent reach their decision.

When you are ready, click Next.

Summary

You have now completed the posting request and will be shown an overview of all the data you have just entered into the system. It is important to check them well before clicking Save at the bottom of the screen and effectively sending the request to the NSSO.

Click Save to:

• Register your posting request in the database
• Send the request to the NSSO for validation
• Get a unique transaction number

Confirmation of receipt

You will now get a confirmation that your request has been well and truly entered into the system.

The confirmation screen shows you:

1. Your unique transaction number. This allows you to identify your document with accuracy, should the need arise.
2. The details of the employee who will be posted abroad.
3. Options for new requests reusing some of the data you have just entered:
   1. Request a posting for a different employee – with the same destination, period and work conditions. Steps 2 to 4 will be pre-filled, with a possibility to modify them.
   2. Request a posting for the same employee – with a different destination and different period, but with the same work conditions as before. Steps 1 and 4 will be pre-filled, step 3 partially pre-filled.
   3. Request a posting for the same employee, with the same destination and work conditions, but for another period. You only need to complete the dates in step 3.

Request a posting in multiple countries simultaneously under the ‘Simultaneous occupation request’ tab.

You can 1) start a request from scratch (New request), or 2) base your request on an existing one (Based on earlier request) to reuse existing data, or 3) extend an existing request (Extend a request).

In this manual, we will show you how to make a request from scratch.

Selecting the employee

Please note: you may only request a posting for a person who is in your employ during the entirety of the period you are requesting. The requested period of employment abroad must be covered by a Dimona declaration.

You can look up your employee based on their Social Security Identification Number (SSIN) or on their name in the personnel database of your organisation.

Enter the SSIN en click Search to look up the employee by number.

Alternatively, click on ‘Choose worker from employer’s personnel directory’ to conduct a search by name in the personnel database.

Employee data

If the employee has a temporary address that differs from their home address, check the box ‘The temporary residence address is different from the usual residence’ and enter the temporary address under ‘Temporary residence address’. Enter the following data:

• Street 
• Number
• PO box
• Postal code 
• City
• Country

Under Other Data, select the date the employee entered your service (Recruitment date).

It is important to indicate the worker classification of the person you are posting:

• Salaried
• Civil servant or equivalent 
• Self-employed
• Worker belongs to a transport company:
  • Road haulage or railway transport
  • Air transport: Homebase (country)
  • By sea: flag of the vessel (country)
  • Inland shipping
  • Rhine shipping

Based on the options you check here, the data you will be asked to complete further on will be different.

When you have identified the employee for whom you are requesting the posting, click Next.

Determining the places of employment

You will now choose the countries where your employee is going to be working. Since this is a request for employment in multiple countries simultaneously, you must choose at least two. If one of those countries is Belgium, check the box ‘L’employé travaille aussi en Belgique’. In the next step, you will then be asked to supply the data for a place of employment in Belgium.

Click Next.

Choose the location type:

• Country – if there is no fixed address in the other country
• Company
• Construction site
• Homebase – for aviation
• Inland vessel – for river shipping
• Ocean vessel – for maritime shipping

Type: Country

Enter the country and click Save .

Type: Company

Complete the data:

• Company name
• Identification number
• Street
• Number
• PO box 
• Postal code
• City
• Country 

Click Save.

Type: Construction site

Complete the data:

• Name
• Description
• Street 
• Number
• PO box 
• City
• Country

Click Save.

Type: Homebase (aviation)

Complete the data:

• Homebase
• Country

Click Save.

Type: Inland vessel (river shipping)

Complete the data:

• Name
• Registration number
• In which country does the boat operate?

Click Save.

Type: Ocean vessel (maritime navigation)

Complete the data:

• Name
• IMO number: the IMO number is a unique identification number assigned to the construction of a vessel with a gross tonnage of 100 tons or more. It consists of 7 digits.
• Flag 

Now click on Save.

Adding the time percentage

Indicate the percentage of time the employee will be working in each place of work.

Further actions: adding/removing/editing places

At any given time, you can:

1. Remove a place of employment using the bin icon
2. Edit a place of employment using the pencil icon

Click on Add a place of employment  to add more places.

When you have added all places of employment, click Next.

Documenting the period and work conditions

1. Enter the start date and end date of the posting.
2. Indicate whether the employee wishes to receive the posting certificate in French, German or Dutch. You can choose only one.
3. Optional: add any extra information that you consider useful under ‘Remarks’.

When you have completed this screen, move to the next one by clicking ‘Next’.

Contact details

On this screen, you will enter the contact details of a person who can answer any questions the NSSO may have about the posting request.

Please complete the form with:

• Name
• First name
• Social Security Identification Number (SSIN)
• Employer
• Function
• Street – House number – PO box 
• Postal code – City
• Country
• Telephone
• Fax
• E-mail

When you are ready, click Next.

Summary

You have now completed the posting request and will be shown an overview of all the data you have just entered into the system. It is important to check them well before clicking Save (Sauvegarder) at the bottom of the screen and effectively sending the request to the NSSO.

Click Save to:

• Register your posting request in the database
• Send the request to the NSSO for validation
• Get a unique transaction number

Confirmation of receipt

You will now get a confirmation that your request has been well and truly entered into the system.

The confirmation screen shows you:

1. Your unique transaction number. This allows you to identify your document with accuracy, should the need arise. Underneath this number is the status of your request.
2. A return to the home screen of the online service (Back to Home), or a link to open a new request (Create a new request).

If you choose to enter a new request at this point, you are offered three options, two of which allow you to reuse a selection of the data you have just entered:

1. Identical request for a different employee – with the same destinations and the same period
2. New request based on an existing one
3. Blank new request

Request a voyage for a seafarer under the ‘Request seafarers’ tab.

These requests are very similar to classic posting request, so please consult chapter 2. How to request a posting to see how to complete one.

There is one notable difference between seafarer and other requests, and that is the place of employment (Lieu d’occupation). There, you will have to enter ship data:

• Flag 
• IMO Number: the ship identification number.

Consult your existing requests under the ‘Consult a request’ tab.

This screen consists of the following:

1. Search fields to help you filter your requests
2. The list of requests – by default, the ten most recent requests are listed
3. Columns whose contents you can reorder:
   1. Transaction number 
   2. Type
   3. Social Security Identification Number (NISS)
   4. Worker
   5. Country
   6. Status
   7. Admitted period (Admitted)
   8. Requested period (Request)

The search fields are the following:

• Dossier no.
• Type of the request:
  • Posting
  • Simultaneous occupation
  • Seafarers 
• Worker Social Security Identification Number (SSIN)
• Workers name
• Country where the employee will be working (Country of work)
• Territory of occupation – a place with specific legislation, notably:
  • Alderney
  • Guernsey
  • Jersey
  • Sark 
  • Isle of Man
  • Québec
• Requested start date 
• Requested end date 
• Admitted start date
• Admitted end date
• Status of the request

Enter your search criteria and click Search to find matching results. To erase your search data and start over, click on Clear search criteria.

To see the details of a request, click on its transaction number. You will see a summary of the data you entered, as well as the status and the ‘output canal’ – whether it is a paper document sent through the mail, or a digital document sent to your e-Box Enterprise.

Possible statuses are:

• In progress
• Cancelled 
• Closed 

Your request may show the following NSSO decisions:

• Approved 
• Rejected

Cancel a request under the ‘Cancel a request’ tab.

This screen consists of the following:

1. Search fields to help you filter your requests
2. The list of requests – by default, the ten most recent requests are listed
3. Columns whose contents you can reorder:
   1. Dossier no. 
   2. Type
   3. Social security number (NISS)
   4. Worker
   5. Country
   6. Status of the request (Status)
   7. Admitted period (Admitted)
   8. Requested period (Request)
4. Bin icon for cancelling a request

The search fields are the following:

• Dossier no. 
• Type of the request:
  • Posting 
  • Simultaneous occupation
  • Seafarers
• Worker Social Security Number (SSIN)
• Worker’s name
• Country where the employee will be working (Country of work)
• Territory of occupation – a place with specific legislation, notably:
  • Alderney
  • Guernsey
  • Jersey
  • Québec
  • Sark
  • Isle of Man
• Requested start date 
• Requested end date 
• Admitted start date
• Admitted end date
• Status of the request

Enter your search criteria and click Search to find matching results. To erase your search data and start over, click on Clear search criteria.

If you cannot see the request you want to cancel in the list, please contact the International Relations Department of the NSSO.

To cancel a request, click the bin icon next to it. You will see a summary of the data you entered. If you are sure you want to cancel, click the Cancel the request button.

In order to cancel a request, you are required to offer a justification. Enter it in the field and click Save  to cancel.

After that, the request will still be listed, but its status will be ‘Cancelled’.

Funded by the European Union – NextGenerationEU. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or European Commission. Neither the European Union nor the European Commission can be held responsible for them.

National Social Security Office (NSSO)

• Address: Place Victor Horta, 11 - 1060 Brussels
• Telephone: +32 (0)2 509 59 59
• Website: www.onss.be (in french)

You can also get in touch via our Contact page.